Formal governance rules adopted by the Board of Directors. How decisions get made, who has authority, and how the organization is held accountable.
Name, Purpose & Organization — mission, location, fiscal year, non-discrimination.
Board Composition & Roles — seats, current members, appointment, and the open seat.
Co-Director Authority — executive powers, operational domains, and veto rights.
Head Coach Authority — coaching sovereignty, the firewall policy, and removal process.
Board Duties & Conduct — obligations, conflict of interest, confidentiality, and removal.
Voting Structure — the three categories, thresholds, quorum, and full reference table.
Meetings — quarterly schedule, special meetings, format, and minutes distribution.
Financial Governance — expense authority, budget adoption, dues, and dissolution of funds.
Amendments, conflict resolution, and organizational dissolution procedures.
Article IV is unambiguous: The Board of Directors has no authority over coaching decisions. Player selection, lineups, development plans, pitching rotations, game strategy, and staff selection belong exclusively to Head Coach Chris Balcom. This is foundational and cannot be modified by simple majority — changes to Article IV require a unanimous board vote.
| Matter | Threshold | Quorum |
|---|---|---|
| Tournament approvals | Simple majority (I) | 3 of 5 |
| Operational policy changes | Simple majority (I) | 3 of 5 |
| Ops staff appointments | Simple majority (I) | 3 of 5 |
| Budget adjustments (within approved) | Simple majority (I) | 3 of 5 |
| Annual budget adoption | Two-thirds (II) | 4 of 5 |
| Dues structure changes | Two-thirds (II) | 4 of 5 |
| Seating a new board member | Two-thirds (II) | 4 of 5 |
| Removing a voting board member | Two-thirds (II) | 4 of 5 |
| Sponsorships over $500 | Two-thirds (II) | 4 of 5 |
| Bylaw amendments (general) | Two-thirds (II) | 4 of 5 |
| Co-Director removal | Unanimous (III) | All members |
| Dissolution of the organization | Unanimous (III) | All members |
| Amendments to Articles I, III, or IV | Unanimous (III) | All members |
| Coaching decisions (any) | Not subject to vote | Head Coach only |
| Expense Amount | Approval Required | Vote Required |
|---|---|---|
| Under $200 | Cargill (unilateral) | None |
| $200 – $999 | Both Co-Directors in agreement | None |
| $1,000 and above | Co-Directors + Board majority | Category I |
| Over $2,500 | Co-Directors + Board supermajority | Category II |